Virginia Mail Forwarding
With our Virginia digital mail scanning service, you get instant access to your business mail from anywhere. Here’s how it works: You get a professional business address with a unique suite number at our Richmond office. Our full-time local staff open, scan, and upload your mail to your secure online account the very same day. Since we own our building, your address is stable and permanent.
Why might you want Virginia digital mail scanning?
- Convenience. Never worry about missing time-sensitive mail while you’re traveling.
- Professionalism. You get a unique suite number at our professional address to list on your website or business cards.
- Privacy. You can use our business address instead of yours, and you can make it your mailing address, too.
We offer three Digital Mail Scanning packages starting at $49 a year.
Virginia Digital Mail Scanning Services
We have three digital Mail Scanning packages to choose from, depending on the level of mail you expect to receive and whether you’d like extra benefits, like a month-to-month office lease, business phone service, and conference room access. Here’s what you get:
| Standard Package ($49/yr) | Deluxe Package ($99/yr) | Virtual Office ($19/mon) | |
|---|---|---|---|
| Business Address | ✓ | ✓ | ✓ |
| Digital Mail Scans Included | +10 | +25 | Unlimited |
| Secure Online Account | ✓ | ✓ | ✓ |
| Same-Day Mail Scans | ✓ | ✓ | ✓ |
| Unique Suite Number | ✓ | ✓ | ✓ |
| Virginia Office Lease | ✓ | ||
| Conference Room Access | Option to Rent | ||
| Virginia Phone Service | 90 days free | 90 days free | ✓ |
For those who want it all, we put together a comprehensive Virginia Virtual Office. For $19/month, you get unlimited digital mail scans, a private Virginia phone line that you can use for business, and even a real month-to-month Virginia office lease along with the option to rent conference room space in our building. These are all crucial tools to help you establish your Virginia business presence, especially if you do not work at a traditional commercial address.
How Virginia Digital Mail Scanning Works
You can order Digital Mail Scanning or Virtual Office service on its own or as an add-on to our Virginia registered agent service. With registered agent service, you automatically get a free Virginia business address you can use on public forms to protect your privacy, plus free digital scanning of all registered agent mail and 3 free regular mail scans per year.
Our local mail processing team will receive your mail, separate the junk from your business mail, and then scan and upload your documents to your client account. This is all done the same day we receive your mail. On your end, you’ll get an instant notification that you have a new item to view. Your junk mail? Shredded. Your data? Never sold.
Virginia Registered Agent is a USPS-Certified CMRA
Virginia Registered Agent is officially approved by the US Postal Service as a Commercial Mail Receiving Agency (CMRA). Every CMRA must complete Form 1583 for each client so the USPS can verify that only certified mail handling providers are operating within the state. This requirement keeps your mail secure and prevents you from getting involved with unverified or risky mail services.
When you sign up for our mail service, we make it fast and easy. Just answer a few prompts inside your secure online account and we’ll take it from there.
How to Complete USPS Form 1583
After you activate your mail service, you’ll be taken to your account portal. Form 1583 will be waiting for you to complete digitally, no need to track down a printer! As a certified CMRA, we manage the authentication in-house through our secure verification process. If you have any questions or need help accessing your account, our team is always available by phone or email.
What You Need to Complete Form 1583
To complete Form 1583, be prepared to provide:
- Your full name and residential street address
- A copy of your photo ID
- A secondary proof of address
- Your digital signature
This information is used strictly by the US Postal Service to verify your identity and authorize mail delivery through our CMRA service. Your personal details remain private and secure at all times.
Why Choose Us?
Many Virginia digital mail scanning businesses simply rent an office space and sublet that address to you. They may use third-party processing centers instead of hiring a local staff. You can’t be sure who’s handling your mail, and it’s likely to get lost in the process. Because they’re just renting the office, they can lose their lease at any time, meaning you have to change your address.
We own our building in Richmond, Virginia, so when you hire us for digital mail scanning service, your mail goes straight to our secure, locally staffed building, where we process and forward it to you the same day.
We bought a building because we’re committed to being in this business for the long haul. Your address with us is stable, permanent, and professional. If you’re still not sure, give us a call or shoot us a message. Our friendly, experienced staff are happy to answer your questions.
